The concept of onboarding is one used in the context of business and human resources and refers to the process of orienting new employees in a manner that aids in overall retention. It goes beyond what we’ve come to know as new employee orientation. This process focuses on helping employees become acclimated to their new workplace in a timely fashion and bringing them on board with regard to company culture, understanding of job function, and overall comfort level.
Refer to the onboarding process through this link: https://hoithr.freshdesk.com/a/solutions/articles/63000264332
Binding relationships always come from signing agreement papers.
There’s just something about putting a signature on paper that makes things very official. This is why agreement papers are used for formalities.
The onboarding officer sends onboarding agreement papers to the new employee for work from home or onsite via email.
Here are the agreement papers needed to be signed prior to employment and onboarding:
- Probationary contract – a probationary employment contract is an employment arrangement between an employer and a probationary employee. This means that the probationary employee must undergo a trial period to assess his fitness to qualify for regular employment based on reasonable standards.
- Non-disclosure agreement – a non-disclosure agreement is a legally binding contract that establishes a confidential relationship. The party or parties signing the agreement agree that sensitive information they may obtain will not be made available to any others. An NDA may also be referred to as a confidentiality agreement.
- Attendance and punctuality policy
- Code of conduct and discipline
- Company ID policy
- Information confidentiality agreement
- Data privacy notice
- Mobile device usage agreement
- Statement of understanding
- Acceptable use policy
- Mental health policy
- Dental coverage policy
Most of these policies or agreements are of utmost confidentiality and is only exclusive for viewing by the employee and the employer. This is all in compliance to the terms and conditions of the company.
After the employee has read and understood and acknowledged all existing company policies and procedures, the onboarding officer inputs the date he/she received the requirement. Subsequently, he/she puts comments on the cell where the item is located in the onboarding tracker if the requirement has not been submitted yet. There is a need for the onboarding officer to send the policy receipt acknowledgment document to the new hire together with the other onboarding documents and to attach the One Drive link where all policies are stored upon sending.
